Publication Permission

If you plan to quote or publish any of our archival holdings, you will need to obtain permission from the University Archivist.

Receipt of copies does not convey permission to publish. Instead, we make copies available only for personal research (that is, we make copies available only under accepted “fair use” practices). To publish or quote from our holdings requires formally requesting permission in writing (we accept requests by email).

Please note that in exchange for permission to publish, the following apply:

  • If you obtain permission, publication fees may apply.
  • Use is always non-exclusive.
  • We require two courtesy copies of any publications made possible through use of our holdings.
  • We require authors to properly cite our holdings.

In your request, please provide the following information:

  • Your name and full contact information, including address, email, and telephone.
  • Author’s name
  • Title of work
  • Publisher or location of publisher
  • URL (if applicable)
  • Anticipated date of publication
  • Type of use (book, article, website, brochure, etc.)
  • Whether the use is for-profit or non-profit
  • List of materials for which you are requesting publication permission. Please be specific and include collection name and collection number. For permission purposes, box and folder numbers are encouraged, although they are not required for printed citations.

If you are also requesting scans of our holdings for publication, please note your publisher's scanning requirements; for example 600 ppi b/w TIFF, 300 ppi jpeg, etc.

Authors will use the following citation format:

Name of the material source (e.g., Robert G. Heath Biographical Vertical File; A. B. Dinwiddie Presidential Papers), University Archives, Tulane University, New Orleans, LA.

Permissions granted by the University Archives do not imply that the University Archives controls the copyright to all materials in its possession or that the applicant should not secure other authorizations prior to use.

Patrons citing or otherwise using materials from the University Archives will defend and hold harmless the Tulane University Archives, the Tulane Libraries, Tulane University, its Board of Administrators, officers, employees, and agents against all claims, demands, costs, and expenses including attorney’s fees incurred by copyright infringements or any other legal or regulatory cause of action arising from use of the Tulane University Archives materials.

For more information, please  contact:

Ann E. Smith Case
University Archivist
Howard-Tilton Memorial Library
Tulane University
New Orleans LA 70118
acase@tulane.edu
504-314-7821